See also:
For all our projects, we are responsible as researchers to ensure the integrity of the collected data. This documents helps to decide where to store such data, and how to structure it to follow the FAIR principle for scientific data management and stewardship.
Where should you should store your data?
- Is the project exclusively conducted within the MLN Lab and only by staff members? If yes: Use the MLN Project Drive. Examples: ARMin Weight Lifting, Portable Hand Trainer Usability.
- Is the project conducted with other members from TU Delft, such as Master’s Students or people from other research groups? If yes: Create a new project drive and give access to involved members. Examples: Master’s Projects; Collaborations within TU Delft.
- Is the project conducted with external people, such as researchers from other institutions? If yes: Make sure you have a Data Transfer Agreement or Data Progressing Agreement in place based on the external involvement in this project. This might already be a part of the project agreement. Contact Sara van Dijk (ME Contract Manager) and the Data Steward before moving forward.
- Do they need regular access to the data?
- If yes: Create a new project drive and request external access on topdesk (see Research Data).
- If no: Create a new project drive and send share respective files via SurfFileSender.
With the MLN Project Drive (U:\3mE MLN Lab), we have created a general purpose project share on the TU Delft servers for projects within the MLN Lab. Such a storage can be requested here, though first see: which data storage do I need?.
For access to the MLN lab share, contact Alex Ratschat and send your netID.
Once added, find the drive in your file browser at U:\3mE MLN Lab.
You’ll find the MLN share (if you have access to it) in: /staff-umbrella/3mE MLN Lab
For critical data / information, such as consent forms or personal information, use the folder: /staff-umbrella/MLB Lab Critical/.
When naming your new project drive, please follow this convention:
YYYY XX ProjectName ResponsiblePerson
- YYYY: Year of project start
- XX: Type of project: Master’s Project (MP), Bachelor’s Project (BP), Internship (IS), PhD Research (PR), Other Research (OR)
- Example: 2022 PR HyperRehabAugmentedHapticFeedback AlexRatschat
Inside the project drive, create a folder with your project. Within your project folder, structure the files as follows.
-
/01_Data:
- /01_Raw_data:
- Raw data is all directly recorded data and must have all relevant metadata in the file name, including date, time, participant number, condition, and trial (if applicable).
- Raw data must never be used directly in the analysis! Copy the folder into your analysis folder before accessing it via code for the data processing.
- /02_Analysis_data:
- The processed data used for the analyses.
- /03_Statistical_data:
- The final statistical resulting data (this may include plots etc).
- /04_Experiment_documents:
- Experimental protocol
- all HREC documents (DMP, ICF, Checklist, device reports, etc)
- Experiment proposal (general outline & motivation of the experiment) and any other related documents.
- /05_Data_Processing_Code
- The code/an explanation of the process used to process your data. Ideally this should be something you can run that directly converts the data in /02_Analysis_data to the resulting statistical data in /03_Statistical_data.
-
/02_Media
- /01_Photos
- /02_Videos
- /03_Figures
- /04_Presentations
- All presentations related to the project. Store all media related to the presentation in the adjacent folders.
- /05_Posters
- All posters related to the project. Store all media related to the presentation in the adjacent folders.
-
/03_Paper
- PDF and source files of each submission stage (e.g. first submission, revision 1, final submission).
-
/04_Project_Files
- This folder contains all files related to your project. That includes project code, unity code, design documents, 3D files,etc…
- All code should be backed up on the MLN Lab GitLab server. Add a backup .zip file here as well.
- Store all file related to your project development, such as design sketches, flowcharts, project requirements, and more.
- Export all design files, for example from Fusion 360 or Solidworks. These should also be saved on the MLN Lab Fusion 360 porject.
- Export and save all additional project file, e.g., from EEG or EMG software, simulation software, or similar.
-
Documentation
- All data must be recorded and be documented following the FAIR principle
- README files on what is in the folders and how to use it. (Example README’s)
- Data Dictionaries explaining variable names and how they relate to the recorded data.